For one of our partners We are seeking a proactive and organized individual to fill the dual role of

 This position is key to ensuring smooth day-to-day operations while providing high-level administrative support to our team and management. 

KEY RESPONSIBILITIES:

 • Front Office & Hospitality: Welcome clients, partners, and suppliers, ensuring a professional first impression. Host visitors, investors, and inspectors in line with the centre's high standards. 

• Office Administration & Coordination: Manage post, office supplies, and meeting room bookings. Coordinate staff events, conferences, and internal trainings. Implement workplace improvements to ensure efficiency. 

• Executive Support: Assist the Centre Director with calendar management, travel arrangements, HR-related tasks, expenses, and report preparation.

 • Budget Support: Monitor and support budget management for communications, office, and general expenses.

 • Facilities & IT Coordination: Oversee facilities management and equipment purchases, coordinate repairs, and recommend service improvements.

 • Contracts & Supplier Relations: Act as liaison with account managers and suppliers, managing contracts and ensuring timely, high-quality service delivery.

 • Onboarding & People Experience: Organize induction plans for new employees, coordinate onboarding, and foster a positive, supportive workplace culture.

 • Ad-hoc Projects: Take ownership of additional duties and projects, continuously seeking ways to improve efficiency, organization, and employee satisfaction

WHAT YOU NEED:

 • Solid background in office management and facilities operations, ideally in a large or multi-site organization.

 • Strong organizational skills, able to manage multiple priorities and deliver under pressure.

 • Excellent communication and customer service skills; approachable and professional. 

• Experience supporting teams, coordinating contractors, and handling executive-level administration. 

• Confident with MS Office applications and email systems. • Comfortable engaging across all levels of the business and representing the centre to guests and partners. 

• Customer-focused mindset with a natural eye for quality and service excellence. 

• Fluency in English and German (written and spoken). • People-oriented, collaborative, and proactive with a solution-driven approach. 

• Self-motivated and resourceful, able to take initiative and independently drive projects. 

• Resilient problem-solver with strong communication and practical decision-making skills.

Branche: Fashion Design

Funktion: Sekretariat/Empfang/Allgemeine Dienstleistungen

Anstellungsart: Festanstellung

Karrierestufe: Management